How to Choose the Best Tax Envelopes for Your Business?

You have prepared the tax returns for your company. Now what? Complete the process by choosing the right tax envelope. Save time by filing your taxes using tax filing envelopes designed to go with slip sheets made using the software. Using the right tax envelope ensures you mail your clients’ returns to the right filing center without printing several address labels.

Perfect for filing all kinds of tax returns, these envelopes feature self-seal flaps for mailing convenience with reminder instructions printed on their back flap, ensuring proper tax filing. Going for the perfect tax envelope is crucial if you do not want your forms to be stuffed and crammed in envelopes of varied sizes.

You also adhere to the IRS requirements and do not face any issues during the entire tax filing procedure. Thus, know the right way to choose the best tax envelopes for your business:

1. Consider the Different Varieties Available

If you are a beginner in posted mail, it’s likely to assume that one type of tax envelope may work for all your tax filing requirements. But that’s not true. Since there are different tax forms to be submitted, there are also different varieties of tax envelopes.

Off-size envelopes may result in lost documents, tears, and rips, while tax envelopes prevent these problems because they are designed to offer a proper fit for different government forms.

For example, the superior quality, custom tax envelopes by Mines Press are specifically designed to cover all mailing requirements this tax season. Based on whether you need to mail 1099 tax forms, 941 documents, or W2 forms, choose the right tax envelope to serve the purpose.

Besides the single and double window tax envelopes that feature the recipient and return address at the right position, so you need not worry about printing addresses, pre-printed options state that the mailer contains tax forms, thus protecting your mail further.

You can add your logo or any other design in custom logo tax envelopes, perfect for mailing tax returns and even business documents, catalogs, reports, and employee documents. Shop by document type to ensure your forms easily slip into the envelopes, or use measurement to make the right choice.

2. Prioritize Security

Safety and privacy are of prime concern when filing taxes. Therefore, select tax envelopes with an exclusive security tint so prying eyes cannot access sensitive details. Also, ensure that the tax envelope windows are perfectly aligned to display information clearly, so you need not worry about displaying the correct address while sending out documents.

3. Factor In the Size

Though the standard tax envelope size of 4 1/8 and 9 1 ⁄ 2 would be perfect for tax mailing purposes, follow the general rule of going for an inch bigger envelopes than the height and width of your tax documents so you can easily fit them into the envelope and maintain a neat appearance.

The custom logo size ten tax envelopes may come with or without windows, and you can also find 9x12 inches and 10 x 13 inches envelopes with color prints. Other sizes include:

i. Blank 6 x 9 inches of tax envelopes without windows

ii. 12x9 inches client tax record saver envelopes and income tax records envelopes

iii. 11-1/2 x 9 inches large blank double window envelopes that flap open on long end

iv. 13x10 inches large income tax return envelopes without windows and in landscape format.

v. 10x13 inches Tyvek first class mail envelopes

vi. 9-1/2 x 12 inches double center windows first class mail envelopes

vii. 9-5/8 x 11-1/8 inches large first-class mail envelopes with offset alternate windows

viii. 9-1/2 x 12 inches self-sealing tax envelopes with double offset windows

ix. 9-1/2 x 11-1/2 inches self-seal flap envelopes with double tap windows

x. 9-1/2 x 11 inches first class envelopes with single window

Here, choose between landscape and portrait-style tax envelopes as per your requirements.

4. Consider Tax Envelope Material

When choosing tax envelopes in specific materials, ensure it suits your style and budget. Also, consider the weight of your contents when choosing envelopes for filing tax returns. Typical paper grades for tax envelopes include:

i. 28# white wove paper

ii. Highly durable and lightweight Tyvek material that’s tear and water-resistant.

iii. Tax envelopes with cellophane windows and interior tint

iv. Tax envelopes made of 28lb paper and moisture-sealing flap

v. 28# Brown Kraft paper

5. Check Closure Options

Next on the list is the closure options of these envelopes. While small business owners can easily do with the moisture-seal envelopes for sending out a few tax forms, larger corporations must opt for the self-sealing closures as they are easy and quick to secure seals.

You need not dampen or lick them as they come with a glue strip that you can quickly uncover and press down to seal the envelopes. The gummed tax envelopes come with moistenable glue seals under their flaps, which you must dampen or lick to secure the seal.

6. Consider the Number of Required Tax Envelopes

If you need to mail several tax returns, consider saving money by buying tax envelopes in bulk. This way, you will have extra envelopes for mailing in case a few mistakes occur or any of the envelopes get ripped.

Conclusion

Presenting a professional image is important for attracting and retaining clients, and choosing the most durable and enticing tax envelopes can make the process easier. Easy to store and mail and present tax work in the most elegant manner, these envelopes will work for your business growth.